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GRANT POLICY GUIDELINES |
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Download Word docs to your computer:
NEW: ..............................
or this bhsdg_forms.zip file
FAQs: |
The mission of the Berkeley High School Development Group is to support and strengthen the educational experience of all students at BHS. Members of the BHS community may apply for funds in order to: How Does BHSDG Decide What to Fund? Grants are made for a wide range of projects, including equipment and software, tutors and project coordinators, library books, theater and art projects, resource centers, school-wide guides and directories, and much more. Who May Apply? Any teacher, staff member, or project leader may apply for funds if they can demonstrate need and provide administrative or departmental support for the project. Proposals from nonprofit educational support organizations must also provide both project and organizational budgets (income and expense), most recent year-end financial statements, and a board roster. How Much Can I Ask For? Most grants are for less than $1,500. Requests for amounts over $1,500 are extraordinary, and require additional budget information. All applications are reviewed in the context of existing department or program fund balances, and the BHSDG may suggest that applicants draw down these funds to supplement or match grants from unrestricted funds. Before submitting a proposal, please check with your department chair or administrator about how your proposal relates to other departmental goals and projects and the availability of departmental funds to support your project. What's the Application Timeline? Proposals are accepted during the academic school year, and are reviewed at BHSDG board meetings which are typically held on the first Monday of each month during the school year. Is there a proposal deadline? YES, every month! Proposals must be received by the 20th of the month in order to be considered at the next board meeting. Notices of grants awarded and other decisions regarding proposals are generally sent within a week following the board meeting at which the grant is first eligible for consideration. While the board may review a grant proposal over multiple meetings, it's a good idea to check to confirm that your proposal has been received if you do not receive any response by the 15th of the month in which you expected it to be reviewed. What’s the Application Process? Application forms are available at www.bhsdg.org. Applications must be emailed to Susan Helmrich at shelmrich@aol.com and Jenny Burroughs at jdburroughs@sbcglobal.net. If you have any questions, please call Susan Helmrich at 510.649.1518. Presentations from grant-seekers are welcomed at board meetings and may be requested for larger proposals. Can I Apply to BHSDG More Than Once? BHSDG strives to distribute funds equitably and to provide the most benefit to the largest number of students, however some departments and teachers have received multiple grants in a single year, and BHSDG has funded some projects for successive years. If you are requesting funding for a start-up or pilot program, please note that the DG expects successful programs to seek institutional funding when established. If I Get a Grant, Then What? You will be notified about the board’s decision shortly after the meeting at which your proposal was reviewed. Grant payments are arranged with the board Treasurer. Reports are required from all grantees at the end of the school year (or project), and are required in order to be eligible for future funding. Project documentation in the form of pictures, student quotes, and statistics is encouraged. Grantees are requested to acknowledge BHSDG’s support whenever possible. Please note that the Development Group will NOT reimburse expenditures made prior to grant approval and notification.
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